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What does restaurant POS software cost in India?
21 July 2026 · 6 min read
Short answer: most cloud POS software in India is sold as a per-outlet subscription, and the advertised figure is often not the final one — setup fees, add-on modules, extra outlets and hardware are commonly billed on top. Synexlabs is ₹749 per month per outlet, every feature included, with no setup fee and no add-ons.
The rest of this guide breaks down where the money actually goes, so you can compare two quotes properly rather than comparing one headline number against another.
What are you actually paying for?
A POS quote in India usually has up to five separate parts. Only the first is normally advertised.
| Cost | What to watch for |
|---|---|
| Subscription | Per outlet, per device, or per user — they are not the same thing |
| Setup / onboarding | A one-time fee for menu import and training, sometimes several thousand rupees |
| Add-on modules | Inventory, loyalty, kitchen display and reports are often priced separately |
| Integrations | Delivery aggregators and payment gateways may carry their own charge |
| Hardware | Printer and cash drawer are usually needed; a proprietary terminal usually is not |
Per outlet, per device, or per user?
This is the single biggest reason two quotes that look similar end up costing very differently. A restaurant running a counter till, two waiter tablets and a kitchen screen is one outlet but four devices. If the price is per device, the real monthly cost is four times the number you were quoted.
Ask plainly: “Does this price cover every device in the outlet, or do I pay again per terminal?”
Why is the price often hidden?
Plenty of Indian POS vendors do not publish pricing at all — you fill in a form and get a call. That is not automatically a worse deal, but it does mean the figure is set per customer, and you cannot compare vendors without sitting through demos. It usually indicates that the final price depends on which modules you agree to.
What does the cheapest option really cost?
A low headline price is worth checking against three things: whether it is introductory (rising at renewal), whether the features you need are in the base plan, and whether it requires their hardware. A ₹500 plan that needs a ₹15,000 terminal and charges extra for inventory is not cheaper than a flat plan that runs on the laptop you already own.
Questions to ask before you sign
- Is this price per outlet or per device?
- Is there a setup, onboarding or training fee?
- Which features are add-ons rather than included?
- What does it cost at renewal, not just in year one?
- Do I have to buy your hardware, or can I use my own?
- What happens to billing if my internet goes down?
- Can I export my data if I leave?
What Synexlabs costs
₹749 per month, per outlet. Every feature is in that price — billing, GST invoicing, kitchen display, table map, inventory, 13 report types, staff attendance, loyalty and multi-branch. No setup fee, no per-feature charge, and every device in the outlet is covered.
It runs in any browser, so no special hardware is required, and the Windows desktop app keeps billing and printing during an internet outage, syncing once the connection returns. The trial is 15 days with no credit card.
Frequently asked questions
How much does restaurant POS software cost in India?
Most cloud POS in India is sold as a monthly or annual subscription per outlet. The subscription is rarely the whole cost: setup or onboarding fees, add-on modules, extra outlets and hardware are commonly billed separately. Synexlabs charges a flat ₹749 per month per outlet with every feature included and no setup fee.
Is POS software billed per outlet or per device?
Per outlet is the most common model, but some vendors also charge per terminal or per user, which raises the cost for a restaurant running a counter till plus waiter tablets. Always confirm whether the quoted price covers every device in the outlet.
What costs are usually not included in the advertised price?
The most common extras are one-time setup or onboarding, training, add-on modules (inventory, loyalty, kitchen display), integrations with delivery aggregators or payment gateways, additional outlets, priority support, and annual price escalations at renewal.
Do I need to buy special hardware for a POS?
Not necessarily. Cloud POS that runs in a browser works on a laptop, tablet or phone you already own. You may still want a thermal printer and a cash drawer, but a proprietary terminal is usually optional rather than required.
Why do some POS companies not publish their price?
Quote-on-request pricing lets a vendor set the figure per customer after a sales call, and it usually signals that the final cost depends on which modules you take. It is not automatically a bad deal, but it does mean you cannot compare options without booking demos.
What is the cheapest way to start with a POS?
Start on a free trial with a vendor that publishes a flat price and does not require hardware, so your only commitment is time. Synexlabs offers 15 days free with no credit card, and runs on any browser.
See the full plan and what’s included
One price, every feature. Free for 15 days, no card needed.
View pricing